What is changing
- Our Current ePurchase – Medius system is being replaced with a new system – Coupa
- Purchase order format will be changing – Any orders issued up to the 30th of June will be accepted but from the 1st of July the new format will be three letters followed by nine numbers. Example SLM000000067
- We will be implementing a ‘No PO, No Pay’ policy, please ensure you quote a valid PO number on all invoices
Benefits of the new system
- All orders to be emailed directly to
- Option for EA to now ‘punchout’ to your website or host catalogues – please contact us for more information
- Quicker invoice processing, query resolution and additional invoicing channels
- Increased visibility and communication with the Coupa Supplier Portal, links to be sent out at the beginning of July. The portal is free to use and can help to manage all orders and invoices as well as keeping all your company details up to date
What you be required to do
- As of the 1st of July send all invoices to a new email address [email protected] – This goes directly into the system so please only send invoice copies here
- Continue to send all other statements and queries to [email protected]
- Complete Coupa supplier portal link in July to get a live view of your account and status of invoices
Further information will be communicated as we continue system roll out but if you have any specific issues or questions please email [email protected] with the subject ‘Coupa’ and we will get back to you.